Choosing a DJ service is one of the most important decisions you’ll make.
Aside from your venue coordinator, you’ll most likely spend a great deal of time planning with your DJ service developing an itinerary, coordination of playlist, coordinating announcements, etc.
With so many DJ services to choose from how do you know which one is right for you, especially when you’ve never hired a one before?
That can be a difficult question to answer, but with some research and taking some appropriate steps you can make the right choice.
Things to consider when hiring a DJ service”
- Years of Experience
Experience should play a large role in your decision-making. Today more than ever DJ’s are expected to be intimately involved in the planning phase of events. Having experience means having the skill and expertise to successfully make your event truly special.
- Variety of Music
Music will be the main ingredient to any successful event. Done professionally music can make the event memorable. Done poorly can make the event forgettable and regrettable. A variety of music of all genres is important to please your mature guests as well as your younger ones.
While pricing will be a big factor in your decision it should not be your only consideration. The old saying, “You get what you pay for” applies here too. Of course you want to have the DJ service you eventually hire fit your budget, but also pay close attention to the quality of service you looking to receive. Referrals and reviews from past customers are excellent resources in your decision making process.
- Hiring Phase
Like any hiring process it is highly recommended you meet with any potential DJ service candidates face to face. Interviews are an excellent way to assess if the service is the right fit for you. An excellent location to meet is a local coffee shop near you. Schedule a meeting with the representative of the DJ service on a day and time that works for you.
- Pre-plan your meeting by developing a set of questions.
Writing down your questions prior to your meeting will prepare you for your meeting.
For example, ask how many years of experience do they have? Are they are a contracted service or do the DJ’s actually work for the DJ service? What will be the attire of the DJ that will be working your event? What are the various personalities of the DJ staff? Do they have a variety of music to please your mature guests and also younger guests? Do they provide early set up prior to guest arrival at no additional cost or will it be an added expense? What is included in the DJ package, dance floor lighting, wireless microphones for toasting and speeches? Do they have back up DJs as well as sound and lighting equipment?
After the interview you should evaluate the services you spoke with in an effort to narrow down your choices. Ask yourself, did the DJ service seem to be easy to work with? Can they provide you with excellent customer service throughout the planning process? The DJ service you choose must also be accessible to you and open to your planning ideas.
We recommend hiring a DJ service six months to a year in advance of your event.
- You’re Hired!
Like any business transaction you will need to request a copy of the service contract for review. The contract needs to be clear to both parties of what services will be provided, time period of service and the fee for services and deposit amount. Once the contract is signed, you should request a planning meeting with your DJ service to discuss an itinerary for your event, discuss music choices, any special instructions, relay contact information for your venue so the DJ service can coordinate with their staff for equipment set-up times and the logistics of your event space.
Brides-to-be and event planners often tell us they want their guests to have fun and enjoy their wedding or event.
With thoughtful planning and research you can hire the DJ service that is right for you, one that will make your event truly special!